AI for Events & exhibitions
AI for events and exhibitions that helps attendees find answers, exhibitors get ready and commercial teams build stronger proposals.
Built around your business
An event compresses months of work into a small number of high-pressure days. Attendees need current answers, sponsors expect a relevant proposition and exhibitors have deadlines to meet. The organising team becomes the connection between all of them, often answering the same question while more valuable work waits.
Voxd builds AI around the complete event journey. We can help turn sponsor conversations into tailored proposals, give participants a conversational route to current information and make supplier preparation easier to manage. The result is a more connected service before, during and after the event, with human support available when a request needs judgement.
Connect agendas, speaker information, venue details and approved guidance to assistance on web or WhatsApp. Participants can ask practical questions and discover relevant sessions or people. Identity checks and consent matter when the experience moves from public information to attendee records and introductions.
Bring tasks, submissions and operating guidance into a coherent preparation journey. An assistant can explain the process using the participant’s context, while the underlying portal controls actions and approvals. Organisers gain clearer information about what is outstanding and which exceptions need personal attention.
Use the prospect’s objectives, previous conversations and approved event opportunities to prepare a proposal for review. The commercial team can spend more time shaping the argument and less time assembling the same background material. Human approval keeps the offer aligned with what the event can actually deliver.
Find your starting point
Explore the work behind each opportunity. Start with the problem that matters most to your team.
Make current information accessible where people ask.
Turn WhatsApp enquiries into structured requests and useful actions connected to your business.
Explore this serviceHelp website visitors find answers, explain what they need and take the next step.
Explore this serviceAnswer common support questions from approved information and hand complex cases to the right person.
Explore this serviceUse context in sponsor pitches and follow-up.
Prepare well-structured proposals and tender responses using your approved knowledge, evidence and pricing rules.
Explore this serviceTurn approved call transcripts and meeting notes into structured insight for follow-up and account planning.
Explore this serviceKeep enquiries moving and CRM records useful, with less manual work for your sales team.
Explore this serviceConnect preparation, records and the team.
Build a focused internal application that combines your information, rules and AI-assisted tasks.
Explore this serviceCoordinate onboarding information and tasks so clients and staff can see what needs to happen next.
Explore this serviceKeep agents and automations working well through ongoing monitoring, maintenance and measured improvements.
Explore this serviceFrom a useful idea to working software
Events is a sector where Voxd has several specific examples to show. GBM demonstrates live concierge support and consent-led introductions. iGlobal demonstrates personalised proposal preparation. The Waitrose Winter Food & Drink Festival portal demonstrates supplier workflows and contextual guidance. Together they show how we connect conversations to operational systems and accountable actions.
Your first step
Choose one event and one journey: attendee questions, exhibitor preparation or sponsor proposals. Define who maintains each source and how late changes reach the system. Test realistic peak-period questions and exceptions, then agree how you will measure useful assistance, completed tasks or proposal preparation effort.
Talk through a pilotSector project
WhatsApp and web support with live event information and managed attendee introductions.
The right introduction can be the most valuable moment at an event. Voxd built GBM an AI concierge that helps attendees find relevant people, arrange introductions and get practical help through WhatsApp and web chat.
Read the case studySector project
Sales conversations transformed into personalised, human-approved event proposals.
A great sales conversation deserves an equally persuasive follow-up. Voxd brought iGlobal's emails, call transcripts and CRM together to create branded web proposals built around what each buyer actually cares about.
Read the case studySector project
A supplier portal combining preparation tasks, live records and AI guidance.
A successful festival starts long before the doors open. Voxd built the Waitrose Winter Food & Drink Festival supplier portal and an AI concierge that helps suppliers understand what they need to do, find suitable spaces and keep preparations moving.
Read the case studyBefore you get started
It needs a defined source of truth and a reliable update process. We identify which facts require live lookup and which come from maintained guidance, then test schedule changes, conflicting information and periods when a source is unavailable.
That can be designed as a consent-led workflow. Discovery, identity verification, introduction requests and disclosure of contact details need separate rules, with participants controlling whether an introduction proceeds.
Bring us the attendee, exhibitor or sponsor journey. We will help turn it into a practical plan for your next programme.
Talk to Voxd